{"id":1680,"date":"2026-06-03T09:00:00","date_gmt":"2026-06-03T09:00:00","guid":{"rendered":"https:\/\/noclaims.nl\/kennisbank\/digital-logbook-building-management\/"},"modified":"2026-10-06T08:26:02","modified_gmt":"2026-10-06T08:26:02","slug":"digital-logbook-building-management","status":"publish","type":"kennisbank","link":"https:\/\/noclaims.nl\/en\/kennisbank\/digital-logbook-building-management\/","title":{"rendered":"Digital logbook for building management: what it is and why you need it"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column]<div class='content-block'><h1 class='content-block__header'>Digital logbook for building management: what it is and why you need it<\/h1><p class='content-block__post-header'>Written by: NoClaims - Last updated: 06-10-2026 at 08:26 hrs<\/p><\/div>[\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]Property management comes with many record-keeping obligations. Inspections of lifts, fire alarm systems, fire extinguishers and electrical installations must be tracked, documented and available during an inspection.<\/p>\n<p>For many managers this still happens via paper folders or spreadsheets. That works for a single building, but as soon as the portfolio grows or the inspector is at the door, that approach falls short. A digital logbook offers a structural solution.[\/vc_column_text]<div class='wpb_content_element'><a class='button button--primary'  href='\/en\/calculate-your-savings\/'>Calculate your savings<\/a><\/div>[\/vc_column][\/vc_row][vc_row][vc_column]<div class='vso_text_image_block'><div class='row '><div class='col-lg-6 col-md-6'><div class='content'><div class='wpb_text_column wpb_content_element mb-0'><div class='wpb_wrapper'><h1>What is a digital logbook?<\/h1><p>A digital logbook for building management is an online system in which you keep track of all activities, inspections, certificates and notifications around your building or portfolio. Everything is centrally available via a browser or app. Entries are recorded chronologically with date, time and user, and documents are attached to the right property, so that every piece of data is traceable and demonstrable.<\/p><\/div><\/div><div class='wpb_content_element mt-4 mb-0'><a class='button button--primary'  href='\/en\/contact-en\/'>Contact us<\/a><\/div><\/div><\/div><div class='col-lg-6 col-md-6 background_image' style='background-image: url(https:\/\/noclaims.nl\/wp-content\/uploads\/2026\/05\/slider-desktop-1.png)'><\/div><\/div><\/div>[\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2>What do you record in a digital logbook?<\/h2>\n<p>You bring together all the data you need to be <strong>demonstrably compliant<\/strong>. You can read which inspections are mandatory for your building in our overview of <a href=\"https:\/\/noclaims.nl\/en\/kennisbank\/office-building-mandatory-inspections\/\">mandatory inspections for an office building<\/a>.[\/vc_column_text][vc_column_text]<\/p>\n<ul>\n<li><strong>Periodic inspections and checks:<\/strong> with automatic expiry dates.<\/li>\n<li><strong>Maintenance and service reports:<\/strong> per installation.<\/li>\n<li><strong>Certificates and permits:<\/strong> with monitoring of their validity period.<\/li>\n<li><strong>Notifications and corrective actions:<\/strong> from report to resolution.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text]<\/p>\n<h2>Why paper no longer suffices<\/h2>\n<p>A paper logbook can get lost or damaged and is not always kept consistently, especially with multiple users. It also gives no warning when an inspection is about to expire.<\/p>\n<p>Sharing with an inspector or installer means handing it over physically or scanning it in. Specifically for fire safety, you can read more about <a href=\"https:\/\/noclaims.nl\/en\/kennisbank\/fire-safety-property-logbook\/\">registering fire safety in your logbook<\/a>.[\/vc_column_text][vc_column_text]<\/p>\n<h2>The benefits at a glance<\/h2>\n<p>A digital logbook delivers immediate benefits in daily practice.[\/vc_column_text][vc_column_text]<\/p>\n<ul style=\"list-style:none;margin-left:0;padding-left:0;\">\n<li>\u2713 <strong>Anytime, anywhere:<\/strong> access via the dashboard, also on mobile.<\/li>\n<li>\u2713 <strong>Automatic notifications:<\/strong> timely reminders for upcoming inspections.<\/li>\n<li>\u2713 <strong>Demonstrable compliance:<\/strong> the right proof ready at every inspection.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_column_text]<\/p>\n<h2>How NoClaims manages your logbook<\/h2>\n<p>For each property you register all installations and frequencies, after which the <a href=\"https:\/\/noclaims.nl\/en\/property-management-software\/\">platform<\/a> automatically calculates the expiry dates and sends you a reminder in time. External parties can be tracked and record their own work.<\/p>\n<p>You can read more about our approach on the <a href=\"https:\/\/noclaims.nl\/en\/about-noclaims\/\">about NoClaims<\/a> page. This way you always have a complete and up-to-date logbook, without paper folders. <a href=\"https:\/\/noclaims.nl\/en\/request-a-quote\/\">Request a no-obligation quote<\/a> and discover what NoClaims can do for your organisation.[\/vc_column_text]<div class='wpb_content_element'><a class='button button--primary'  href='\/en\/calculate-your-savings\/'>Calculate your savings<\/a><\/div>[vc_column_text]<\/p>\n<h2>Frequently asked questions<\/h2>\n<p>[\/vc_column_text]<div class='vso-faq'><div class='faq-item'><h4 class='faq-item__question'>What is a digital logbook for building management?<\/h4><p class='faq-item__answer'>An online system in which you centrally record inspections, certificates, maintenance and notifications per property, accessible via a browser or app.<\/p><\/div><div class='faq-item'><h4 class='faq-item__question'>Is a digital logbook legally permitted?<\/h4><p class='faq-item__answer'>Yes, provided the records are chronological and complete and can be shown immediately during an inspection.<\/p><\/div><div class='faq-item'><h4 class='faq-item__question'>What are the benefits compared to paper?<\/h4><p class='faq-item__answer'>Anytime, anywhere access, automatic notifications for approaching expiry dates and demonstrable compliance during an inspection.<\/p><\/div><div class='faq-item'><h4 class='faq-item__question'>Do I get a notification before an inspection expires?<\/h4><p class='faq-item__answer'>Yes, the system automatically sends a reminder well before the expiry date, so you can take action in time.<\/p><\/div><div class='faq-item'><h4 class='faq-item__question'>Can I give external parties access?<\/h4><p class='faq-item__answer'>Yes, external parties can record their work and upload documents, while you as the manager monitor progress.<\/p><\/div><\/div>        <script>\n\n            const questions = document.querySelectorAll('.faq-item__question');\n            let timeout;\n\n            questions.forEach(question => {\n       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